Outstaffing

What outstaffing is

Outstaffing means moving workers off your payroll: people keep working at your sites, in your processes and under your management, while Profline becomes their official employer. We handle the employment relationship, run payroll, pay taxes and keep all HR records. For the team almost nothing changes — only the entry in the paperwork does.

Companies use this format to take the administrative load off accounting and HR, to work within headcount limits, or to staff a project quickly without expanding their own payroll.

Is outstaffing legal in Ukraine?

Yes. The cooperation rests on an agreement between two companies: as the contractor we officially employ the people and carry the employer’s full responsibility — official wages, taxes, contributions, vacations and sick leave. As the client you manage the daily work and pay for the service against a monthly act. No envelopes, no grey schemes — every payment is official.

For the workers it means an official service record, social guarantees and a fully official wage. For you — predictable monthly costs instead of a payroll fund with charges on top.

What the service includes

• Employment relationships and HR administration.
• Payroll calculation and payment, taxes and contributions.
• Timesheets, vacations, sick leave and certificates for workers.
• Monthly acts and transparent reporting for your accounting.
• A dedicated manager for every HR question.

When to choose outstaffing — and when another format

• You already have proven people but do not want them on your payroll — outstaffing.
• You want to hand over an area of work with management and the result — outsourcing.
• You need people only for peak days or a season — staff leasing.
• You need to hire many people into your own staff fast — mass recruitment.

How the transfer happens

First an audit: we fix the list of people, positions and terms. Then we agree the contract and the transfer schedule and re-employ the workers into Profline correctly, so nobody loses a single day of service record or income. After the transfer you receive a monthly act and report, while we close every HR question — from timesheets to sick leave.

Outstaffing is most often chosen by retail chains, manufacturers and logistics companies, as well as businesses with a project-based or seasonal staffing structure.